Institution Portal
The Institution Portal is designed for Research Administrators who oversee research activities within academic institutions, hospitals, or research centers.
Dashboard Overview
The institutional dashboard provides:
- Researcher Overview - Total researchers, active projects
- Proposal Summary - Pending reviews, approved, rejected
- Institutional Metrics - Publication output, grant success rates
- Recent Activity - Latest submissions and updates
Researcher Management
Researcher Directory
View and manage all researchers affiliated with the institution:
| Column | Description |
|---|---|
| Name | Researcher full name with academic title |
| Department | Primary department |
| ORCID | ORCID iD (verified badge) |
| Publications | Total publication count |
| H-Index | Research impact metric |
| Status | Active, Inactive, On Leave |
Researcher Profiles
Access detailed researcher profiles including:
- Complete publication history
- Active manuscripts and collaborations
- Submitted proposals
- Research metrics and trends
- Professional links and contact information
Filtering & Search
Find researchers by:
- Name or email
- Department
- Research area
- Publication count
- ORCID status
Proposal Review
Review Queue
Manage incoming proposals with:
- Pending Review - New submissions awaiting review
- Under Review - Currently being evaluated
- Action Required - Awaiting responses or revisions
- Completed - Approved or rejected proposals
Proposal Details View
Review comprehensive proposal information:
-
Summary Overview
- Title and abstract
- Principal Investigator details
- Co-investigators list
- Timeline and milestones
-
Research Details
- Research objectives
- Methodology description
- Expected outcomes
-
Budget Information
- Funding source
- Budget breakdown
- Cost justification
-
Ethics Documentation
- Ethics approval status
- Consent procedures
- Data management plans
- Attached documents
Review Actions
| Action | Description |
|---|---|
| Approve | Accept the proposal |
| Reject | Decline with feedback |
| Request Revision | Return for modifications |
| Assign Reviewer | Delegate to another admin |
| Add Comment | Internal notes |
Review Workflow
┌─────────────┐ ┌──────────────┐ ┌─────────────────┐
│ Submitted │────>│ Under Review │────>│ Decision │
└─────────────┘ └──────────────┘ └────────┬────────┘
│
┌──────────────────────────────┼──────────────┐
│ │ │
▼ ▼ ▼
┌───────────┐ ┌───────────────┐ ┌───────────┐
│ Approved │ │Revision Needed│ │ Rejected │
└───────────┘ └───────┬───────┘ └───────────┘
│
▼
┌───────────────┐
│ Resubmit │
└───────────────┘Institutional Analytics
Research Output
Track institutional research performance:
- Publications by Year - Trend analysis
- Publications by Department - Comparative view
- Top Researchers - Most productive members
- Citation Impact - Institutional citation metrics
Proposal Analytics
- Submission trends
- Success rates by department
- Funding sources breakdown
- Average review time
Collaboration Metrics
- Internal collaborations
- External partnerships
- Inter-departmental projects
- Industry connections
Department Management
Department Overview
- Active researchers per department
- Research output by department
- Proposal success rates
- Funding allocation
Department Comparison
Compare departments by:
- Publication volume
- Citation impact
- Grant success
- Active projects
Compliance & Reporting
Ethics Compliance
Monitor ethics-related activities:
- Pending ethics reviews
- Approved protocols
- Expiring approvals
- Compliance alerts
Reports Generation
Generate institutional reports:
| Report Type | Contents |
|---|---|
| Annual Research Report | Publications, grants, metrics |
| Department Summary | Per-department breakdown |
| Researcher Activity | Individual performance |
| Proposal Summary | Submission and success stats |
| Funding Report | Grant allocations and utilization |
Export Formats
- PDF reports
- Excel spreadsheets
- CSV data exports
- API access
User Management
Account Administration
Manage researcher accounts:
- Approve new registrations
- Update account status
- Reset passwords
- Assign departments
Access Control
| Status | Description |
|---|---|
| Pending | Awaiting approval/verification |
| Active | Full access granted |
| Inactive | Temporarily disabled |
| Suspended | Administratively blocked |
Notifications & Alerts
System Notifications
- New proposal submissions
- Review deadline reminders
- Ethics approval expirations
- System announcements
Email Alerts
Configure alerts for:
- Proposal status changes
- New researcher registrations
- Compliance deadlines
- Weekly activity summaries
Workflow Summary
┌─────────────────────────────────────────────────────────────────┐
│ INSTITUTION ADMIN WORKFLOW │
├─────────────────────────────────────────────────────────────────┤
│ │
│ ┌──────────────┐ ┌──────────────┐ ┌──────────────┐ │
│ │ Monitor │────>│ Review │────>│ Approve/ │ │
│ │ Dashboard │ │ Proposals │ │ Reject │ │
│ └──────────────┘ └──────────────┘ └──────────────┘ │
│ │ │ │
│ ▼ ▼ │
│ ┌──────────────┐ ┌──────────────┐ │
│ │ Manage │ │ Generate │ │
│ │ Researchers │ │ Reports │ │
│ └──────────────┘ └──────────────┘ │
│ │ │ │
│ ▼ ▼ │
│ ┌──────────────┐ ┌──────────────┐ ┌──────────────┐ │
│ │ Track │────>│ Ensure │────>│ Export │ │
│ │ Analytics │ │ Compliance │ │ Data │ │
│ └──────────────┘ └──────────────┘ └──────────────┘ │
│ │
└─────────────────────────────────────────────────────────────────┘Best Practices
Proposal Review
- Review within 5 business days
- Provide constructive feedback on rejections
- Check ethics documentation completeness
- Verify budget reasonableness
- Confirm co-investigator availability
Researcher Support
- Respond to queries promptly
- Provide onboarding resources
- Facilitate inter-departmental collaborations
- Share funding opportunities
- Recognize research achievements